VAT - DE Documents

VAT - DE Documents

Overview

In this guide, we will explain what documentation needs to be submitted alongside any DE VAT registrations. 

DE VAT Documentation required

1. POA and Authorisation Form

  1. Power of Attorney (POA)

    • Must be signed and dated at the bottom of the page.

    • Signature must be in blue ink.

  2. Authorisation Form

    • All sections must be fully completed by your company.

    • Provide your Commercial Register Number (Tax ID, e.g., EIN).

    • Must also be hand-signed in blue ink.

⚠️ Important Note:

  • Documents must be printed, signed by hand in blue ink, and then scanned before sending back.

  • Documents signed electronically or in black ink will not be accepted by the authorities.

2. Amazon DE Seller Central Screenshots
  1. Please click here for more information on how to obtain these screenshots 
  2. Please ensure that you Enable Inventory Storage to show 'Germany' in the screenshots, before sending these across
  3. For more information on why these are required, please click here
3. Amazon Business Solutions Certificate
  1. Please click here for instructions on how to obtain this certificate
  2. It is normal for Amazon to reject your request of a copy of your Amazon Business Solutions certificate so please don't worry! You may need to request multiple times before they provide this
4. 8802/6166 Form
  1. Form 8802, Application for United States Residency Certification is used to request a certificate of residency. Form 6166, is the form that residents of the United States may need to claim income tax treaty benefits and certain other tax benefits in foreign countries
  2. Please click here for more information on this 

    Please note: This requirement applies only to U.S. companies. It is not applicable to Canadian companies or those registered under a UK or EU entity.

5. Articles of Association (UK&EU) / Certificate of Formation/Organization (US)

  1. Some tax authorities (including Germany) ask for the Articles of Association to confirm your company’s legal existence and governance structure
  2. This is a legal document that sets out the rules for how a company is run
  3. In most countries, it’s one of the key incorporation documents filed when you register a company
  4. An Articles of Association will be required for UK & EU-based businesses 
  5. For U.S.-based companies, the Certificate of Formation / Certificate of Organization issued by the Secretary of State, or the IRS EIN Confirmation Letter, can be accepted as an alternative to the Articles of Association (as this document is not part of the standard U.S. company formation process)
5. VAT Filing Questions (to be completed pre-registration)
  1. Please click here for more information on this

Need more help? 

If you need more help, no problem. Contact Us and we'll be happy to help!

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